Virtual Venue 2025: The Next Generation of Event Planning Software

2025 marks a major milestone for Virtual Venue, an event planning software trusted by the world’s biggest sports organizations. With our newest version, we’re not only making the platform faster and more intuitive, we’re also delivering powerful features our clients have been requesting, alongside innovations no competitor can match.

This Virtual Venue update is a leap forward in performance, precision and collaboration for any major event organizer worldwide.

The Big Leaps Forward in Event Planning Software

🚀 Faster Loading of Maps and Overlays

Our redesigned Portal dramatically reduces load times for maps and overlays. For organizers managing complex, multi-layered plans, this means instant access to critical information. Virtual Venue will not fail you.

Benefit: Less waiting, more doing. We ensure your teams can focus on execution, not software lag.

📐 Insertion of Accurate-Sized Objects

Now you can insert objects at true-to-scale dimensions, from seating blocks to tablets and chairs.

Benefit: Precision in planning eliminates costly on-site corrections.

‍💬 Map-Based Comments

Collaboration is easier than ever with comments pinned directly to the map.

Benefit: No confusion about the context of feedback, issues are tied to locations for faster resolution.

Supporting Enhancements for Event Planning Software

📊 Bill of Quantities & Other Analytics

You can now automatically generate bills of quantities and acess other Analytics directly from your event plans.

Benefit: Save hours of manual data collection and give stakeholders precise, structured breakdowns that support budgeting, procurement and compliance.

‍🗺️ Accurate Print Map Preview

Our upgraded print engine ensures a true “what you see is what you get” experience. Users can preview maps before printing, save configurations, and reprint updated versions anytime.

Benefit: Consistent, accurate outputs that eliminate formatting errors and ensure everyone works from the same visual reference.

🧭 Unified Global Search

Finding anything in your event plan is now faster and easier. Just start typing, and the system instantly surfaces addresses, points of interest, map objects, layers, or even comments.

Benefit: Instant access to information saves time, especially on large projects with thousands of elements.

🧮 Advanced Measurement Tools

We’ve expanded our measurement toolkit beyond Distance and Area. You can now calculate Travel Time, Flow Rate, Capacity and Count directly within your map.

Benefit: Smarter planning and operational insights for transport logistics, crowd management and venue safety.

🏟️ Immersive 3D Venues

Move beyond static 2D maps. Our new immersive 3D mode lets you rotate, tilt and visualize venues with their surrounding buildings for a richer spatial perspective.

Benefit: A more realistic, dynamic view that improves planning accuracy and makes presentations clearer for stakeholders.

Why This Release Matters for Event Organizers

This release of Virtual Venue is built around three major gains:

Performance: Faster, Smoother, Always Up to Date‍

Maps, lists, and tables now load more than 10x faster, giving teams instant access to critical data. Thanks to a redesigned software architecture, information is always up to date with no cache or sync issues. Whether you’re working on a global tournament or a local activation, speed and reliability ensure your workflows never stall.

Precision: From Digital Plans to Real-World Accuracy

‍True-to-scale object insertion ensures that digital plans perfectly match real-world dimensions. Combined with advanced measurement tools, including the new Travel Time, Flow rate, Capacity and Count, organizers can model scenarios with a level of accuracy never before possible in event planning software.

Collaboration: Clearer Communication, Seamless Workflows‍

Event planning is a team sport and this release removes friction at every step. Map-based comments keep feedback anchored to exact locations, while Unified Global Search helps anyone instantly find what they need, from objects and layers to comments and points of interest. With enhanced printing and live previews, teams can share consistent, reliable outputs across all stakeholders.

Collaboration has always been at the core of Virtual Venue and is one of the biggest factors that sets us apart from competitors. By bringing every stakeholder into the same virtual space, we ensure decisions are faster, clearer and more aligned.

Visualization: A More Immersive Planning Experience‍

With 3D venue views, organizers can now move beyond static 2D maps and visualize entire environments, including surrounding buildings, with rotation and tilt. This dynamic perspective makes planning more intuitive and presentations more compelling for partners and decision-makers.

What is Virtual Venue?

Virtual Venue is an event planning software solution designed to help organizers of major sports and entertainment plan and deliver their events more efficiently. Using digital twin technology, Virtual Venue creates a shared, map-centric environment where all internal and external stakeholders can collaborate seamlessly.

Our core features include:

• Venue Overlay – allocate infrastructure, flows, and facilities on digital maps.
  
  
• Virtual Visit – immersive venue tours with 360º panoramas.
  
  
• Real-time Dashboards – track KPIs and anticipate issues.
  
  
• Site Visit Reporting – gather insights and flag action points directly in the field.
  
  
• Custom Reports – generate flexible outputs for any functional area.
  
  
• API & System Integrations – connect seamlessly with enterprise systems.
  
  

Together, these tools make Virtual Venue the most complete and user-friendly event planning software on the market today.

Trusted by the World’s Leading Organizations

In 2025, organizations such as CONCACAF, CONMEBOL and Arena Events joined our roster of world-class clients, including UEFA, The FA, RFEF, FPF, and FIBA, all of whom trust our event planning software to deliver excellence in planning and executing some of the world’s most prestigious competitions.

The future of our Event Planning Software

Virtual Venue has always been about empowering organizers to plan smarter, faster, and more sustainably. With this new version of our event planning software, we’re raising the bar once again, helping our clients cut costs, reduce carbon footprints, and deliver unforgettable experiences.

Whether you’re preparing a continental tournament, a concert, or a city-wide activation, Virtual Venue is built to scale with your ambitions.