Venue Overlay

Plan every zone with clarity and confidence

The Venue Overlay feature from Virtual Venue gives you total spatial control over your event site, before anyone steps on the ground.

This is more than drawing on a map. It’s a live, collaborative workspace where every operational layer, from fencing to broadcast cables, can be planned, approved and shared across teams, reducing site visits and last-minute surprises.

Key capabilities of Venue Overlay

1. Overlay any element onto your site

Quickly map out event zones, infrastructure, signage or equipment locations over existing site plans, floorplans or base maps. All overlays are editable, layered and version-controlled, providing a flexible framework that grows with the project.

2. Cross-team collaboration, built-in

No more emailing annotated PDF or static images. The Overlay tool brings planners, partners and suppliers into a single platform where they can comment, adjust and sign off, all within the same workspace.

3. Real-time updates

Change a layout, and everyone sees it instantly. Avoid errors caused by outdated plans and keep your full team aligned in real time, whether they’re in the control room or on-site.

4. Multiple scenarios and configuration testing

Run different overlay versions to simulate alternative layouts, contingency plans or last-minute changes. Compare configurations side by side and choose the most operationally efficient layout.

5. Visual-first design

Clarity is critical. Overlays are colour-coded, icon-rich and legible at any zoom level, giving your team visual fluency, not just data. Each element can carry metadata such as responsible person, deadlines or access instructions.

Use cases – Practical Overlay applications

Event Layout & Infrastructure

Design the full event footprint: fencing, barriers, stages, hospitality tents, cabling zones and power sources.

Zoning for Security & Access Control

Define controlled areas, emergency exits, security checkpoints and restricted access zones with clear boundaries.

Broadcast & Media Placement

Overlay camera positions, production zones, cabling paths, and commentary boxes, ensuring technical teams know what goes where.

Crowd Flow Simulation

Visualise entrance/exit routes, queue systems and bottleneck areas to optimise circulation and safety.

Hospitality & Commercial Zones

Accurately locate sponsor activations, food courts, VIP lounges, merchandise points with spatial clarity and consistency.

Why choose Virtual Venue’s Overlay Tool?

While other platforms offer basic overlay functions, Virtual Venue goes further by integrating overlays directly with other core features, from virtual visits to live dashboards and reporting.

This means what you plan in Overlay can immediately inform your inspections, logistics and real-time operations. One platform, one source of truth.

Precision and Scale

Overlay tools designed for mega events, built to handle multiple venues, layered operations and high compliance requirements.

Designed for Operations

We built it for planners, ops managers, and suppliers who need to move fast and reduce friction.

Proven with Leading Sports Events

Used in over 40 international tournaments and high-complexity venues since 2019.

Who benefits from using Venue Overlay?

✔  Operations Managers

Coordinate site setup, manage conflicting needs and provide clarity across teams.

✔  Infrastructure Planners

Ensure layouts comply with regulations and design intent, before installation begins.

✔  Broadcast & Technical Leads

Plan precise, technically feasible placements with minimal back-and-forth.

✔  Security Teams

Visualise secure zones and emergency routes, streamlining response planning.

✔  External Suppliers

Receive accurate, up-to-date visual instructions that minimise delays and miscommunication.

Common questions about Overlays

What is a venue overlay in practical terms?

It’s a digital visual layer placed on top of a base map that helps you mark and manage physical elements of an event site, from fencing and signage to restricted zones and staging.

How do overlays reduce errors?

They eliminate reliance on outdated diagrams, allow live updates and ensure all teams are looking at the same plan, at the same time.

Can I control who sees or edits overlays?

Yes. Overlay access is role-based, meaning teams only see what’s relevant to them, with edit rights set by you.

How do overlays integrate with other Virtual Venue features?

Layouts created in Overlay feed into Virtual Visits, Live Dashboards and Reporting. Changes in one view reflect across all, keeping everything synchronised.

Can overlays be used across multiple venues or days?

Absolutely. Each overlay is linked to a site and event but can be duplicated or modified for multi-day or multi-venue planning.

Transform the way you plan and execute venue layouts. With Virtual Venue Overlay, you gain clarity, reduce costs and make faster, more confident decisions, from concept to match day.

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