Venue Overlay

Plan every zone with clarity and confidence

The Venue Overlay feature from Virtual Venue gives you total spatial control over your event site, before anyone steps on the ground.

This is more than a static blueprint or CAD file. It's a live, collaborative workspace where every layer is planned, reviewed, and approved in real time.

It eliminates dependencies on specialized users, enabling all stakeholders to contribute without waiting on a single overlay or GIS expert.

Key capabilities of Venue Overlay

1. Overlay any element onto your site

Quickly map out event zones, infrastructure, signage or equipment locations over existing site plans, floorplans or base maps. All overlays are editable, layered and version-controlled, providing a flexible framework that grows with the project.

2. Cross-team collaboration, built-in

Forget emailing PDFs or uploading CAD files. Bring planners, suppliers, and partners into one platform to create, edit, and comment on overlays in real time.

3. Real-time updates

Update a layout and everyone sees it instantly. Avoid mistakes from outdated versions and keep every team aligned, in real time.

4. Multiple scenarios and configuration testing

Simulate alternative layouts, contingency plans, or last-minute changes. Compare side-by-side and choose the most efficient setup.

5. Visual-first design

Clear, color-coded overlays and icons ensure readability at every zoom level. Each element can include metadata like deadlines, access levels, and ownership.

Key capabilities of Venue Overlay

1. Overlay any element onto your site

Quickly map out event zones, infrastructure, signage or equipment locations over existing site plans, floorplans or base maps. All overlays are editable, layered and version-controlled, providing a flexible framework that grows with the project.

2. Cross-team collaboration, built-in

Forget emailing PDFs or uploading CAD files. Bring planners, suppliers, and partners into one platform to create, edit, and comment on overlays in real time.

3. Real-time updates

Update a layout and everyone sees it instantly. Avoid mistakes from outdated versions and keep every team aligned, in real time.

4. Multiple scenarios and configuration testing

Simulate alternative layouts, contingency plans, or last-minute changes. Compare side-by-side and choose the most efficient setup.

5. Visual-first design

Clear, color-coded overlays and icons ensure readability at every zoom level. Each element can include metadata like deadlines, access levels, and ownership.

Use cases – Practical Overlay applications

Event Layout & Infrastructure

Design the full event footprint: fencing, barriers, stages, hospitality tents, cabling zones and power sources.

Zoning for Security & Access Control

Define controlled areas, emergency exits, security checkpoints and restricted access zones with clear boundaries.

Broadcast & Media Placement

Overlay camera positions, production zones, cabling paths, and commentary boxes, ensuring technical teams know what goes where.

Crowd Flow Simulation

Visualise entrance/exit routes, queue systems and bottleneck areas to optimise circulation and safety.

Hospitality & Commercial Zones

Accurately locate sponsor activations, food courts, VIP lounges, merchandise points with spatial clarity and consistency.

Why choose Virtual Venue’s Overlay Tool?

While other platforms offer basic overlay functions, Virtual Venue goes further by integrating overlays directly with other core features such as virtual visits, site visit reporting or asset management.

This means what you plan in Venue Overlay can immediately inform your operations. One platform, one source of truth.

Precision and Scale

Overlay tools designed for mega events, built to handle multiple venues, layered operations and high compliance requirements.

Designed for Operations

We built it for planners, ops managers, and suppliers who need to move fast and reduce friction.

Proven with Leading Sports Events

Used in over 40 international tournaments and high-complexity venues since 2019.

Who benefits from using Venue Overlay?

✔ Venue Planning Manager

Leads the creation of the master event layout. Venue Overlay helps them allocate zones, define workflows, and ensure all stakeholders operate from a unified spatial plan.

✔ Functional Area Lead

Owns a specific domain such as media, security, or hospitality. With Venue Overlay, they can place their assets and workflows directly on the map and coordinate with other areas.

✔ CAD / Map Coordinator

Translates floor plans into digital overlays. Venue Overlay reduces reliance on complex CAD tools by allowing updates and functional allocations directly in a user-friendly interface.

Common questions about Overlays

What is a venue overlay?

A digital visual layer over a base map, used to mark elements like fencing, signage, zones, and equipment on an event site.

How do Virtual Venue overlays reduce errors?

They eliminate reliance on outdated diagrams, allow live updates and ensure all teams are looking at the same plan, at the same time.

Can I control who sees or edits overlays?

Yes. Overlay access is role-based, meaning teams only see what’s relevant to them, with edit rights set by you.

How do overlays integrate with other Virtual Venue features?

Layouts created in Venue Overlay feed into areas such as virtual visits, site visit reporting and asset management. Changes in one view reflect across all, keeping everything synchronised.

Can overlays be used across multiple venues or days?

Absolutely. Each overlay can be linked to site, venue or event make them available for all your needs and without the need to replicate and struggle with multiple sources of information.

Transform the way you plan and execute venue layouts. With Virtual Venue Overlay, you gain clarity, reduce costs and make faster, more confident decisions, from concept to match day.

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