Virtual Venue Real Time Dashboards

Monitor, respond, and optimise – while the event unfolds

The Real Time Dashboards feature from Virtual Venue gives your team complete visibility over live event operations. From crowd flow and infrastructure status to access control and environmental conditions.

Designed for control rooms and operational leads, the dashboards unify all critical data in real time, helping teams act faster, reduce risks and ensure smooth execution.

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Key capabilities of Real-Time Dashboards

1. Live operational overview

Track activity across zones, venues and departments, including infrastructure readiness, asset status and staffing.

2. Crowd movement and density tracking

Use real-time sensor data to monitor live crowd flow. Prevent bottlenecks and adjust plans dynamically.

3. Incident management in real-time

Receive real time alerts linked to security systems, access logs or field reports. Respond quickly with full context.

4. System integration

Sync with existing infrastructure like CCTV, gate access control, weather and traffic conditions, and car parking.

5. Role-based dashboards

Customise dashboards per team, venue zone or function ensuring focused visibility without clutter.

Use cases – Practical real time dashboard applications

Event control rooms

Oversee the full event from one screen. Align all teams and respond instantly to changes.

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Security teams

Watch high-risk zones in real time. Act fast on alerts and threats.

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Venue operations

Track infrastructure deployment and logistical progress across the site.

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Broadcast and production support

Ensure technical zones remain accessible, operational and fully staffed.

Why choose Virtual Venue’s Real Time Dashboards?

Most tools only show fragments of data. Virtual Venue brings everything together — planning, monitoring, and execution — into a unified, real time view.

Built for complex, high-traffic events

From music festivals to major sports tournaments, dashboards scale with your operational needs.

Connected with your venue

Pulls data from overlays, Google Maps, inspections and assets in real time.

Proven performance

Used by global event organizers to reduce costs, minimize site visits, and accelerate event delivery.

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Who benefits from Real Time Dashboards?

✔ Event Operations Manager‍

Monitors live event status across all functions. Real-time Dashboards provide instant visibility into site activities, incident reports, and KPIs for fast, informed responses.

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✔ Head of Security‍

Tracks crowd movement, access control, and incident alerts. With live data feeds, they can make rapid decisions to mitigate risks and maintain safety.

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✔ Event Director‍

Oversees event-wide performance. Dashboards consolidate metrics across departments giving a unified view to manage the event.

Common questions about Real-Time Dashboards

What are real-time dashboards in event management?‍

They centralize live data from access points, crowd movement, parking, assets, and incidents, helping teams respond quickly and stay in control.

How do real time dashboards improve decision-making?‍

They centralise data, enabling faster, more informed responses and better coordination across teams.

Do they integrate with existing systems?‍

Yes. Dashboards connect with gate access control, CCTV, weather APIs, and many more sensors to consolidate information in one place.

Can we access dashboards on mobile devices?‍

Yes. Dashboards are available on desktop, tablet, and mobile, so teams can stay informed from anywhere on site or off-site.

Are they suitable for multi-venue events?‍

Absolutely. Virtual Venue’s dashboards support centralised operations across multiple venues within an event.

What makes Virtual Venue’s dashboards different?‍

Unlike generic tools, our dashboards are map-centric, tied to venue digital twins, and natively integrated with other tools if necessary, offering a real-time operational picture you can act on.

Ready to manage your event in real-time? With Virtual Venue Real-Time Dashboards, you’ll get the visibility, agility and insight to make smarter decisions, live and at scale.

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See Virtual Venue in action

Streamline planning, enhance execution, and stay in full control with Virtual Venue.

Book a demo today and see how we can help optimize your events.

Virtual Venue - Sandro Batista, Managing Partner

sandro.batista@focus-bc.com

sandrobatista

Virtual Venue - Vasco Pinheiro, Managing Partner

vasco.pinheiro@focus-bc.com

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Virtual Venue Real Time Dashboards

Monitor, respond, and optimise – while the event unfolds