Virtual Venue Custom Reports

Export the insights that matter, when and how you need them

The Custom Reports feature from Virtual Venue allows event teams to transform planning and operational data into shareable, branded reports, filtered by venue, team, timeframe or inspection type.

Reporting on inspections, overlays, assets, or action points? Custom Reports lets you filter the data you need and create shareable reports in seconds.

Generate ready-to-share documents using existing data in Virtual Venue. No need to collect information or media from multiple sources.

Key capabilities of Custom Reports

1. Report builder with flexible filters

Create reports by venue, team, timeframe, or inspection type. Build once and export whenever needed.

2. Branded, ready-to-share outputs

Export clean, structured PDFs with your event or organizational branding. Perfect for sharing with stakeholders.

3. Cross-functional data in one place

Pull data from overlays, inspections, asset management all connected in one place.

4. Reusable templates and saved views

Save time with report templates that can be reused across events and venues, saving time and standardising communication.

5. Fast to generate, easy to share

Build and export reports in seconds. No data gathering, no delays.

Key capabilities of Custom Reports

1. Report builder with flexible filters

Create reports by venue, team, timeframe, or inspection type. Build once and export whenever needed.

2. Branded, ready-to-share outputs

Export clean, structured PDFs with your event or organizational branding. Perfect for sharing with stakeholders.

3. Cross-functional data in one place

Pull data from overlays, inspections, asset management all connected in one place.

4. Reusable templates and saved views

Save time with report templates that can be reused across events and venues, saving time and standardising communication.

5. Fast to generate, easy to share

Build and export reports in seconds. No data gathering, no delays.

Use cases – Practical reporting scenarios

Inspection reports

Document inspection results with photos, checklists, notes and action points.


Operational summaries

Generate day-by-day reports on venue readiness, team progress, and key updates. Perfect for morning briefings or end-of-day reviews.


Action point follow-up

Create reports listing unresolved issues, their location, status and responsible team.


Compliance documentation

Produce consistent, verifiable records for safety audits, governing bodies or internal QA.

Why choose Virtual Venue’s Custom Reports?

While most systems only allow basic exports, Virtual Venue connects reports directly to your venue twin and event plans, giving full control over what’s included, how it’s filtered, and how it’s shared.

Centralised and reliable

No more combining spreadsheets, photos and checklists manually. All data is in one platform.

Built for operational complexity

Designed for multi-venue, multi-event and multi-team environments with varied reporting needs.

Trusted and scalable

Used across international events and high-compliance venues for real-time, structured reporting.

Who benefits from Custom Reports?

✔️ Event Manager

Creates, configures, and distributes custom reports for each event phase. They build templates that match different audiences from internal teams to external authorities.

✔️ Functional Area Lead

Generates specific reports (e.g. zone readiness, asset usage, staff compliance) relevant to their department. Custom Reports allow them to surface only the data that matters.

✔️ External Stakeholder Manager

Prepares curated updates for partners, broadcasters, or city officials. With flexible export options and visual summaries, they deliver the right insights in the right format.

Common questions about Custom Reports

What are custom reports in Virtual Venue?

They are configurable reports that allow users to export data from overlays, inspections, asset management and more.

Can I choose what data appears in a report?

Yes. And you can filter by venue, team, timeframe, or inspection type.

What export formats are supported?

Reports are available in PDF, with optional media attachments and branded templates.

Can I save report templates?

Absolutely. You can save configurations to reuse them across recurring events or venues.

Is report data always up to date?

Yes. Reports pull directly from the latest synced data inside the Virtual Venue platform.

Ready to turn operational data into usable insight? With Virtual Venue Custom Reports, you can export what matters, when it matters, structured, branded, and fully connected.

Book a Demo