Venue Management

Plan, coordinate, and optimise every aspect of your venue

From initial setup to day-of readiness, managing a venue means aligning infrastructure, operations, and teams across multiple layers. With Virtual Venue, you can visualise every site, configure zones, manage infrastructure, and handle incidents in one central platform.

‍

Virtual Venue offers a complete venue management solution built for operational control. From infrastructure overlays to virtual walkthroughs and inspection reports, our map-based interface helps organisers plan, review, and coordinate their venues remotely, cutting down on site visits while improving accuracy and accountability.

Book a demo

How Virtual Venue enhances venue management

1. Digital venue setup and infrastructure overlays

Import and manage detailed layouts for each site and floor.

Use a unified platform to edit, tag, and overlay key elements by location.

2. 360° virtual walkthroughs and remote inspections

Attach panoramic photos and for immersive virtual visits.

Plan infrastructure placement and site navigation remotely and accurately.

3. Functional area allocation and access control

Assign areas to departments like media, security, hospitality, and broadcast.

Control who can view or edit each zone based on role and function.

4. Incident tracking and issue management

Overlay infrastructure elements like seating, signage, and crowd flows.

Coordinate room setups and asset placement across multiple venue levels.

5. Consistent documentation and reporting

Generate site-specific reports for inspections, handovers, and compliance.

Attach media and notes to rooms or structures to ensure nothing is missed.

FAQ about Venue Management Software

‍

What is venue management software?

Venue management software allows teams to coordinate layouts, infrastructure, functional zones, and readiness activities to ensure event spaces are prepared, safe, and aligned across departments.

‍

How does Virtual Venue improve venue management?

Virtual Venue provides a digital twin of each site, allowing teams to view, edit, and plan venue layouts collaboratively. It supports infrastructure allocation, team coordination, and compliance reporting all in one place.

‍

How are functional areas and permissions managed?

Functional areas like security, media, or hospitality can be assigned at the map level. Permissions are role-based, ensuring each user only sees or edits relevant content based on their team or scope.

‍

What’s the role of 360° virtual visits in venue management?

360° views let teams conduct virtual walkthroughs, verify setups remotely, and resolve issues without needing to travel to the site, saving time and reducing emissions.

‍

What file types or layouts can be used with Virtual Venue?

Virtual Venue supports standard CAD, PDF, image, and custom blueprint formats. These can be uploaded and enhanced with overlays, tags, and object placement.

‍

Can we report and track venue issues in Virtual Venue?

Yes. You can log incidents and issues (e.g. damages, missing equipment) directly on the venue map, assign resolution tasks, and follow up with attached photos and notes.

‍

How does this support multi-day or multi-venue events?

You can manage multiple venues or days within the same project, ensuring consistency in zone assignment, infrastructure setup, and operational readiness across the entire footprint.

Ready to take control of your venue? Virtual Venue brings spatial clarity to venue management, helping you visualise layouts, manage incidents, and ensure your infrastructure is ready before anyone steps on site.

Book a Demo

See Virtual Venue in action

Streamline planning, enhance execution, and stay in full control with Virtual Venue.

Book a demo today and see how we can help optimize your events.